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Careers with Friends

Special Events and Marketing Manager

FLSA Status: Exempt

Reports to: Executive Director         

Supervises: N/A

Summary:  The Special Events and Marketing Manager is responsible for coordinating Friends of City Park’s (FOCP) events and special functions and executing the marketing plan for the organization. This position is 80% special events and 20% marketing.

Job Requirements:

  • 2-4 years’ experience in the non-profit sector preferred
  • Ability to prioritize multiple job responsibilities
  • Successful planning of medium sized and large events
  • Exceptional organizational skills with attention to detail
  • Excellent communication and people skills, including creative problem solving
  • Utilizes the following computer skills: Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
  • Preferred experience with Photoshop, Raiser’s Edge and Constant Contact
  • Sufficient in time management, is task oriented and a team player.

Specific Job Functions:

Special Event Duties

  • Maintains an event procedures manual and follows event procedures as outlined.
  • Plans and conducts all meetings for each event in coordination with the Event Chair(s).
  • Creates meeting agendas and records meeting notes for distribution post meeting.
  • Coordinates the work of the Event Chair(s) and committees.
  • Participates in budget process and is responsible for operating within budget parameters.
  • Creates event mailings and e-blasts.
  • Keeps accurate records of Restaurant Lists, Patron Lists, Auction Lists, Sponsor Lists and Invitation Lists.
  • Orders all supplies for events in accordance with the budget.  Keeps an inventory of supplies purchased and maintains an inventory of supplies used.
  • Coordinates with the Event Chair(s) to determine numbers of volunteers needed. Coordinates with the Volunteer Chairs, specifying specific needs and job duties.
  • Coordinates and oversees the event setups and takedowns.
  • Arranges time and place for all event deliveries.
  • Ensures all contracts are approved by the Friends’ legal counsel and President.
  • Completes a schematic of the event with the cooperation of the event chair and presents to the Executive Director a week prior to the event.
  • Schedules a debriefing meeting immediately following every event, to discuss the pros and cons of each event. 
  • Assembles event reports for the FOCP and New Orleans City Park boards on a monthly basis.
  • Prepares a detailed report that needs to be filed with the Executive Director ideally no later than one month after each event. 
  • Maintains the Volunteer Database for special events.
  • Assists in the creation of new events.
  • Supports Membership Manager in peak sales seasons.

Marketing Duties

  • Keeps current and up-to-date the FOCP website.  
  • Oversees and creates all FOCP social media.        
  • Coordinates marketing efforts with City Park’s Media Manager and FOCP Marketing Committee.
  • Creates in-house or arranges production of all advertising materials for marketing purposes.
  • Works closely with FOCP’s graphic designer and mail houses.
  • This job description is not intended to be all-inclusive but serve as an outline of job responsibilities that is subject to change based on the needs of Friends of City Park. It is everyone’s job to ensure that Friends of City Park succeeds!

Physical Requirements:

  1.  50% Sitting
  2.  25% Walking
  3. 25 % Standing                                  

Some lifting required

To Apply:

Please submit cover letter, resume, and salary requirements to friends@friendsofcitypark.com with the subject of “Special Events & Marketing Manager”. Please note that candidates selected for interview will be notified by email and that the holidays could prolong this process.  No phone calls please. Thank you for your interest in Friends of City Park.

Administrative Assistant

FLSA Status: Exempt

Reports to: Executive Director

Supervises: N/A

Status: Fulltime

Summary:  The Administrative Assistant serves as the receptionist and data specialist who assists the Executive Director, Membership Manager and the Special Events and Marketing Manager with the day-to-day operations.

Job Requirements:

  • 2-4 years’ experience in the non-profit sector preferred.
  • Excellent communication, people skills and conflict resolution 
  • Exceptional verbal and written communication including proofreading skills.
  • Utilizes the following computer skills: Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), Gmail, and Raiser’s Edge.
  • Sufficient in time management, task oriented and team player.
  • Event and volunteer coordination experience preferred.
  • Conducts themselves in an organized and professional manner.

Specific Job Functions:

  • Serves as the first point of contact for the office with the general public and City Park staff.
  • Assists Executive Director, Special Events and Marketing Manager, and Membership Manager to ensure successful achievement of goals outlined in the strategic plan.
  • Responsible for properly routing all incoming phone calls and mail.
  • Manages the Friends of City Park email inbox. 
  • Process phone and walk up sales for membership/events/merchandise and distribute to staff.
  • Assist with the completion of filings for the organization.
  • Help to prepare materials and mailings for events and membership drives.
  • Maintains inventory of office supplies and order when needed.
  • Supports the planning and execution of monthly Board meetings.
  • Prepares and packages merchandise sales, as well as maintains inventory.
  • Assists Executive Director in accounting procedures, such as mailing checks and filing invoices.
  • Processes and distributes membership donations to other organizations.
  • Assist Special Events and Membership Managers in processing and data entry of event tickets, sponsorships, raffle purchases, and memberships.
  • Process donations and event ticket sales and prepare and mail thank you letters to donors.
  • Keep all appropriate records updated in Raiser’s Edge and batch out all deposits weekly.
  • Maintain volunteer and guests RSVP lists for Special Events and Marketing Manager.
  • Update the WordPress website as needed and work with website host if issues arise.
  • Work alongside staff throughout events
  • This job description is not intended to be all-inclusive but serve as an outline of job responsibilities that is subject to change based on the needs of Friends of City Park. It is everyone’s job to ensure that Friends of City Park succeeds.

Physical Requirements:

  1. 60% Sitting
  2. 20% Walking
  3. 20 % Standing                                  

To Apply:

Please submit cover letter, resume, and salary requirements to friends@friendsofcitypark.com with the subject of “Administrative Assistant”. Please note that candidates selected for interview will be notified by email and that the holidays could prolong this process. Please no phone calls. Thank you for your interest in Friends of City Park.